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Exhibitor Prospectus for 2018 Joint Expo & Operators Day
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EXHIBITOR PROSPECTUS

as of 10/13/2017

Lansing Center, Lansing, MI

February 6 & 7, 2018

Co-presented by the Michigan Section – American Water Works Association (MI-AWWA) and the Michigan Water Environment Association (MWEA), JOINT EXPO is an exposition for equipment suppliers, manufacturers, and consulting engineers who want an effective method to exhibit their products and services to water professionals. Any company or organization that manufactures and/or provides products or services to the drinking water and wastewater treatment communities is eligible to exhibit.

 

SHOW HOURS

Tuesday, February 6  10:00 a.m. - 4:00 p.m.

Wednesday, February 7  9:00 a.m. - 2:00 p.m.

 

BOOTH SIZES

The majority of booth sizes are 10’ deep x 10' wide booths. Multiples of this booth size are available.

 

STANDARD BOOTH EQUIPMENT

Standard Booth Equipment includes two 3-foot high side dividers and an 8-foot high backdrop of flame retardant material, booth carpeting, a 2' by 8' skirted table, two chairs, booth number, wastebasket and access to standard 120-volt AC outlets. Bring a power strip and/or short extension cord for in-booth adjustments.

 

SPACE FOR LARGE EQUIPMENT

JOINT EXPO has space for more than 300 booths and can accommodate exhibitors with large equipment in multiple booths. Most booths are 10' deep x 10' wide. Multiples of this base size may be reserved.

 

PRICING FOR BOOTH SPACE

Pricing for booth space is $660 for one booth with a discount for multiple contiguous booths for booth registrations received on or before December 31, 2017.

 

TRAINING PROGRAMS

OPERATORS DAY is a 3-hour technical session, featuring topics unique to the interests of water and wastewater operators. It will be conducted each morning. Infrastructure Funding Seminar is being offered again this year on Tuesday morning for utility and DPW managers, consulting engineers, and other decision makers. Training programs end before noon, and participants will be given a ticket for the exhibit area lunch buffet, so there will be ample time for training program attendees to view the exhibits.

 

JOINT EXPO FEATURES

»  No fee for attendance, so water and wastewater utilities will be encouraged to send several representatives.

»  Exhibit area buffet lunch/concessions are available.

»  MI-AWWA Water Main Tapping Contest will be held on Tuesday and MI-AWWA Meter Madness Contest and Hydrant Hysteria on Wednesday.

»  In 2017, there were more than 2,000 show and booth attendees combined, and booth space was sold out.

» Two registrations to the 2018 respective Annual Conferences will be given away by MI-AWWA and MWEA.

 

SPONSORSHIP OPPORTUNITIES

Exhibitors have the opportunity to increase visibility and attendee engagement. Young and Emerging Professionals of both MI-AWWA and MWEA will be hosting a Scavenger Hunt in the Exhibit Hall again this year. The following sponsorship opportunities are available:

Scavenger Hunt sponsor                            $250

Scavenger Hunt Uber sponsor                  $500

Scavenger Hunt Premier sponsor             $750

 

ATTENDEES CONTACT INFORMATION

Individuals pre-registering for OPERATORS DAY provide MI-AWWA/MWEA with contact information. It is the policy of the JOINT EXPO Planning Committee to provide names and physical mailing addresses for these individuals to exhibitors approximately 10-14 days prior to JOINT EXPO and again approximately 14-21 days after JOINT EXPO. Individuals attending JOINT EXPO and not registering for OPERATORS DAY do not provide MI-AWWA/MWEA with contact information.

E-mail addresses and/or phone numbers of OPERATORS DAY and/or JOINT EXPO attendees WILL NOT be provided to exhibitors.

 

EXHIBITOR BADGES

All employees and contractors who need access to the exhibit floor after move in must have a badge. There is no cost for exhibitor badges. Please register booth staff online after November 20, 2017.

 

EXHIBITOR LUNCHES

Hot buffet and box lunch options are again available to exhibitors for advanced purchase. Lunches may be purchased online after November 20, 2017.

 

INTERNET ACCESS

Wi-Fi will be available in the exhibit hall for paid exhibitors.

 

POINTS

JOINT EXPO exhibitors are being assigned their booths through a point system. The points are calculated based on a rolling total for the past five years. Booth assignments will be made once each month beginning in November leading up to the show until all space is allocated. Booth space must be paid for in order to have your booth space assigned. Click here for details on the points system.

 

ALLOTMENT OF SPACE

You may give your 1st, 2nd, and 3rd choice of booth locations. Allotment of space will be made to comply with contract requests as nearly as possible; however, all spaces are allocated on a points system combined with a first-paid, first-served basis. Booth registrations received without payment will have space reserved but will not go into the booth assignment queue until payment is received. Booth assignments will be provided to you as early as possible but no later than January 15, 2018. In order to best serve the interests of MI-AWWA and MWEA, the planning committee reserves the right to reject any and all applications for space, without liability.

 

RULES AND REGULATIONS

The following rules and regulations will govern JOINT EXPO and are made a part of all contracts for space between the MI-AWWA and MWEA and the person, partnership or corporation engaging space. The JOINT EXPO planning committee reserves the right to bar from the EXPO any exhibit or part of exhibit, person or thing, that is not, in the opinion of the planning committee, in keeping with the character and purpose of JOINT EXPO.

 

Since the purpose is to show products and services to water and wastewater professionals, it is required that one or more such products or services be exhibited.

 

Exhibitor set up

  •   February 5 from 4:00 p.m. - 8:00 p.m. and
  •    February 6 from 6:00 a.m. - 9:30 a.m.

Show hours

  •    Tuesday, February 6             10:00 a.m. - 4:00 p.m.
  •     Wednesday, February 7        9:00 a.m. - 2:00 p.m.

Breakdown

  •    Wednesday, February 7         2:00 p.m. - 6:00 p.m.

 

CHANGING BOOTHS OR SUBLETTING OF SPACE

No exhibitor shall neither change booths nor sublet any part of the space allotted to them, except upon permission of the show coordinator.

 

FIRE HAZARDS

All exhibits must conform to the ordinances and regulations of the City of Lansing and the laws of the State of Michigan.

 

HEIGHT OF DISPLAY

Exhibitors may install signs, display counters, and similar items, not to impede visibility of any booths. The sides of any such display may not extend toward the aisle more than one half of the booth depth. The back side of any display extending above the side dividers must be covered.

 

NOISE AND DISRUPTION

Booth activities must be contained within the exhibitor’s assigned booth space and may not result in excessive noise nor infringe on neighboring exhibitors’ ability to conduct their own activities. Any sound tracks and/or audio presentations must be kept at a low volume so as not to disturb adjoining exhibits. Exhibitors are not allowed to use the house sound system and show staff will not make any such announcements on the exhibitor’s behalf.

 

FOOD AND BEVERAGE

All food and beverage on the exhibit floor must be purchased through the Lansing Center. No outside food and beverage may be brought in from an outside vendor.

For ordering information please contact the Lansing Center.

 

DESTRUCTION OR INTERRUPTION OF PREMISES

If the premises are destroyed by fire or the elements, strikes or any other cause, or if circumstances shall make it impossible for the JOINT EXPO planning committee to permit any exhibitor to occupy the premises, then, under these circumstances, such exhibitor shall be obliged to pay for the space only for the period space was or could have been occupied by such exhibitor at a pro rata basis, and MI-AWWA, MWEA, and the JOINT EXPO planning committee are released from any and all claims from damages which may arise in consequence thereof. Your company, company representative, or agent shall be held jointly, collectively and individually responsible for any and all debts incurred for all exhibit costs, fees or charges.

 

INSURANCE AND LIABILITY

All items that can be carried away should be put in safekeeping when the booth is not attended. While the JOINT EXPO planning committee provides security service, the committee, MI-AWWA, and MWEA will not be responsible for any loss of any exhibit or part thereof, by theft, fire, water, accident, or any other cause, nor for the loss or damage to any goods consigned to their care, nor will they be responsible for any injury that may occur to an exhibitor or to his employees. Exhibits and exhibit equipment are brought into the building, maintained and removed at the exhibitor’s risk. Exhibitors should ascertain that their public liability and employee compensation insurance policies embrace coverage of their employees attending the exhibit. If policies do not have coverage, exhibitors should instruct the broker of their company to attach endorsement of the coverage.

 

OVERHEAD BOOTH SIGN RIGGING

Large overhead signs are permitted directly over the assigned booth space but must be installed by an approved rigger. Orders for rigging must be submitted no later than December 31. Details will be posted by November 1.

 

ELECTRICAL SERVICE

The building will be adequately illuminated for general use. Any outlets or utility requirements other than that provided in the standard package must be requested directly from the Lansing Center.

 

ADDITIONAL SERVICES

Additional tables, special displays, decorating, and other booth furnishings may be obtained by advance request from the official show decorator, Art Craft Display. Instructions are included in the Exhibitor Kit.

Additional utility services are available through the Lansing Center. This information is also in the Exhibitor Kit.

To download the Exhibitor Kit, go to www.artcraftdisplay.com and click on Exhibitor Kit then enter Event Code: 230961 and “Get Exhibitor Kit”.

The advance order deadline is Monday, January 22, 2018, at 5:00 p.m. EST.

 

ADVANCED FREIGHT

All Advanced Freight must go through Art Craft Display. Instructions are included in the Exhibitor Kit. Note: the Lansing Center will not accept Advanced Freight.

 

INSTALLATION OF EXHIBITS

Installation of exhibits is available Monday from 4:00 p.m. to 8:00 p.m. and Tuesday beginning at 6:00 a.m. and must be completed by 9:30 a.m. Tuesday for preview inspection by members of the planning committee. No motorized vehicles are permitted in the aisles thirty minutes prior to the scheduled opening of the show to the public. The exhibit hall has direct loading entrances. Only Exhibitors and show personnel will be admitted to the exhibit hall prior to show times on Tuesday and Wednesday, upon display of their Exhibitor badge. Carts and boxes in aisle-ways and blocking exits during show hours is a safety hazard and prohibited by the Fire Marshal.

 

SOLICITATION OF BUSINESS

Solicitation of business shall be confined exclusively to firms exhibiting at JOINT EXPO and must be limited to within the confines of the assigned booth space.

 

REMOVAL OF EXHIBITS

Exhibits must be maintained during show hours; no removals will be permitted until after the close of the exhibits at 2:00 p.m., Wednesday, February 7, 2018. For the safety and comfort of all exhibitors, security is notified to open the overhead doors at close of show only. Exhibitors must have their exhibit removed entirely from the building by 6:00 p.m. Wednesday, February 7, 2018 or their remaining effects may be placed in storage and subject to disposal at the exhibitor’s expense. Thank you for your cooperation.

 

CANCELLATIONS

Cancellations received on or prior to January 4, 2018 are eligible for a refund, less a $250.00 non-refundable fee. No refunds will be issued for cancellations submitted after January 4, 2018.

 

HOTEL ACCOMMODATIONS

Hotel accommodations are the responsibility of the exhibitor. The Lansing Radisson Hotel, connected to the Lansing Center by pedway, is offering a flat room rate of $135 per night for reservations on or before January 6, 2018 or until the room block is full. Rooms go fast so make reservations soon. Phone 517-482-0188 reference Promotional Code AWWA18.

 

ADDITIONAL INFORMATION ABOUT JOINT EXPO

 

Contact

Bonnifer Ballard   Phone: 517-292-2912 ext. 1  Email: bballard@mi-water.org

Or

Eric Johnson  Phone: 517-292-2912 ext. 2   Email: ejohnson@mi-water.org

 

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